Please follow the steps below when requesting the use of a DCPS Facility:
Contact School: Get the form, confirm availability, and complete the top portion with necessary details.
Hold Harmless: Enter the organization's name in the hold harmless paragraph.
Insurance: Provide a certificate of liability insurance listing the district as additional insured.
Admission Charge: Provide information on any admission charge.
Submit Form: Submit the partially completed form to the school.
Estimate Charges: The school calculates estimated charges.
Agree to Fees: Sign the form if you agree to the fees.
Approval: The school designates an employee and the principal signs if approved.
Submit to Policy & Compliance: The school submits the form and documentation to the Office of Policy & Compliance.
Review & Notify: The Office of Policy & Compliance reviews, approves or denies the request, and notifies the school within 3-5 business days.
Proceed: If approved, the form is sent back to the school and usage may proceed.
The Office of Policy & Compliance will review and approve or deny the request and notify the school contact person of the decision and, if denied, the reason for the denial. Approval from the Office of Policy & Compliance will take approximately 3 to 5 business days.
If approved, the Office of Policy & Compliance will send the fully executed form back to the school and the usage may proceed.
NOTE: If you are requesting the use of an athletic field or gymnasium for an athletic activity, please contact the District Athletics Office at 904-858-6142.